Welcome to our guide on scheduling exam services! This page outlines the essential steps and guidelines you need to follow when arranging an exam in our office. Our team is here to assist you through the process, ensuring you have the resources and support needed for a successful exam experience. Don't hesitate to explore the information provided and reach out for personalized assistance!
Before students can schedule any exams in our office, students must first submit a semester request through the MyAccess portal. Click the Semester Request link under the Accommodations menu. You can then select the current semester and verify all of the accommodations and courses are correct. The purpose of this step is to notify the instructor of the exam accommodations that have been approved for you. You only need to submit this request once per class per semester. It is important to note that students can only schedule exams in our office if approved for exam accommodations
All proctored exams will need to be scheduled in advance through MyAccess using the Test Booking module. Exams must be scheduled at least 7 days in advance of the test date. The test booking module will request all needed information including the class, exam date and time. If the exam will be done in person, you will need to select the In-Person exam format so that SAS staff can make the arrangements. Once the information is submitted, you'll see a list of proctoring slots that are available. Make sure to select a time that overlaps with the regular class session.
Once you have submitted a request, you'll receive an email confirming the booking request. This email is not a final confirmation of details and is only meant to confirm that SAS has received the request.
Approxiimately 2 days prior to the exam, you wiill receive a final confirmation email whiich contains all of the details about your proctored exam. This email will be sent to the SAS student, class instructor, and the Exam Proctor. Please make sure to verify all of the information, and take note of exam location and time. Most proctored exams will be done in our dedicated Testing Center, but during high volume testing times SAS may place you in an alternate location on campus. Your exam very likely will not take place where the course is taught.
It is important to note that any exams scheduled 6 days or less from the exams date will need to be scheduled with the front desk staff. These exams will need to be approved by SAS professional staff before they are scheduled due to limited space on exams scheduled less than 7 days in advance. The closer to the exam date, the less likely SAS will have available space to accommodation for student exams.
If your exam will be taking place online and you do not need a proctor (e.g. the instructor has formatted the exam to take place on CatCourses, open-book, with no proctor), we recommend still submitting a request through MyAccess so that we can work with your instructor to make sure your accommodations are in place. When submitting the request make sure to select the Online Exam option to verify that in-person proctoring will not be needed.
You can find a step by step guide with images on how to schedule exams below!
As seen in the image, students will be taken to the alternative testing rooms page.Here students will click on the New Booking Request button at the bottom of the page.
If you have any exam time conflicts, contact your instructor before signing up for the exam accommodation in MyAccess to discuss an alternate exam time that best fits your schedule. To prevent such conflicts, we strongly recommend you enroll in classes with enough time between the classes and check the exam schedule at the time of registration.
On exam day, be sure to check the arrangements in the confirmation email to ensure that no last-minute changes were made. Contact SAS immediately if there are problems with the administration of your exam.
You are responsible for scheduling your exams by submitting a booking request. Logging into MyAccess first and selecting the Test Booking tool will filter the exams offered to represent your own course schedule.
SAS strongly recommends that you schedule your exams as soon as your instructor provides information on the dates. Scheduling your exams in advance guarantees that you will receive exam accommodations. We will make every effort to accommodate all requests but cannot guarantee accommodations for last-minute requests.
If you miss an exam, it is your responsibility to communicate with your professor. You must ask your faculty to email SAS to confirm the date of your make-up exam. You must then contact SAS to confirm your exam schedule. SAS students cannot be guaranteed the opportunity to sit for missed course exams.
If you will be using approved auxiliary aids that require SAS or faculty coordination (SAS laptop, spellchecker, calculator, memory prompts, etc.), students must communicate appropriately for each exam accommodation. These services must be individually requested as needed per exam as part of the scheduling process. In the case of electronic equipment, you will be provided with the equipment immediately before the exam begins.
